EDF — Supply, installation and commissioning of computer and office-automation equipment

Country: Chad
Language: EN FR
Number: 5224882
Publication date: 02-11-2017
Source: TED
Descripition in original language
Tags: Office equipment and supplies Computer equipment and supplies

Description

1.Publication reference:EuropeAid/138831/IH/SUP/TD.

2.Procedure:Open.

3.Programme title:Project to support justice in Chad, phase 2 (Projet d"appui à la justice au Tchad, phase 2 — Prajust 2).

4.Financing:Financing agreement No TD/FED/037-456.

5.Contracting authority:Le ministère de l"économie et de la planification du développement, ordonnateur national du FED, quartier résidentiel, administratif et commercial, rue 1032, porte 415, BP 1917, N"Djamena, CHAD. Tel. +235 22 51 46 23. Fax (+235) 22 51 87 41. E-mail: paonfed@paonfed-tchad.org

6.Contract description:Under this contract the aim is to supply and install computer and office-automation equipment for the following beneficiaries within the framework of implementing Prajust 2 financed by the 11th European Development Fund:— the National Assembly"s General Policy Commission,— the General Secretariat of the Government,— the Ministry of Justice responsible for Human Rights, the courts and prisons in the area where Prajust 2 is active, the Supreme Council of Magistrates, the Anti-Corruption Division and the criminal investigation police,— the lawyers" association.

7.Number and titles of lots:3 lots:— lot 1: servers and accessories,— lot 2: workstations,— lot 3: printers and photocopiers.

8.Eligibility and rule of origin:Participation in the contract is open on equal terms to natural persons and legal entities (irrespective of whether they are taking part as individuals or as part of a grouping — consortium — of tenderers) established in an ACP country, an EU Member State or a country or territory authorised by the ACP-EC Partnership Agreement under which the contract is financed (see point 22 below). Furthermore, participation is open to international organisations. All the goods supplied under this contract must originate in these countries.All supplies procured under this contract must originate in 1 or more of these countries.

9.Grounds for exclusion:Tenderers must provide a signed declaration, included in the tender form for a supplies contract, confirming that they are not in any of the situations listed in point 2.3.3 of the Practical Guide.

10.Number of tenders:Tenderers may not submit more than 1 tender per lot. Tenders for part of the lot will not be considered. Tenderers may state in their tender whether they would grant a discount should they be awarded several lots. Tenderers may not submit a variant tender in addition to their tender for the supplies required in the invitation to tender dossier.

11.Tender guarantee:Tenderers must furnish a tender guarantee of:— 1 215 113 XAF or 1 852 EUR for lot 1,— 3 419 516 XAF or 5 213 EUR for lot 2,— 2 115 237 XAF or 3 225 EUR for lot 3,when they submit their tenders. This will be returned to unsuccessful tenderers once the invitation to tender procedure has been completed and to the successful tenderer(s) once the contract has been signed by all parties. This guarantee will be drawn on if the tenderer does not honour all the obligations stipulated in the invitation to tender.

12.Performance bond:The successful tenderer will be required to provide a performance bond for 10 % of the contract value when the contract is signed. The tenderer will have 30 days from the date on which he receives the contract signed by the contracting authority in which to furnish the bond along with the countersigned contract. If the successful tenderer does not provide the required bond within the time allowed, the contract will be rendered void and a new contract may then be drawn up and sent to the tenderer who submitted the second lowest-priced compliant tender.

13.Briefing and/or site visit:There are no plans for a briefing.

14.Tender validity:Tenders are to be valid for 90 days from the final date for submission of tenders. In exceptional circumstances, and before the tender validity period expires, the contracting authority may request tenderers to extend the validity of their tenders for a specific period (see point 8.2 of the instructions to tenderers).

15.Implementation period for the tasks:The implementation period for tasks from signature of the contract by the successful tenderer to the provisional acceptance of the equipment is 120 days for all lots.

16.Selection criteria:The following selection criteria will be applied to tenderers. Where tenders are submitted by a consortium, these criteria will apply to the consortium as a whole, unless otherwise specified. The selection criteria will neither be applied to natural persons nor single-member companies acting as subcontractors.1) Tenderer"s economic and financial capacity (based on point 3 of the tender form for a supplies contract). Should the tenderer be a public body, equivalent information must be submitted. The reference period will cover the past 3 financial years for which accounts have been closed.The tenderer"s average annual turnover must exceed:— 150 000 EUR or 98 393 550 XAF for lot 1,— 350 000 EUR or 229 584 950 XAF for lot 2,— 250 000 EUR or 163 989 250 XAF for lot 3. The ratio of short-term assets to short-term liabilities must be at least 1 for the last financial year for which accounts have been closed. In the case of a consortium, each of its members must comply with this criterion.2) Tenderer"s professional capacity (based on points 4 and 5 of the tender form for a supplies contract). The reference period will cover the past 3 financial years for which accounts have been closed:— relevant professional certification for this contract such as the manufacture or sale of computer/office-automation equipment,— at least 2 of the tenderer"s staff must be currently working in fields related to this contract. For lot 1, the tenderer must put forward the CV of a Certified System Administrator for Windows Server (as a minimum MCSA 2012 or equivalent).3) Tenderer"s technical capacity (based on points 5 and 6 of the tender form for a supplies contract). The reference period will cover the past 3 financial years for which accounts have been closed:— for lot 1: 1 or more contracts with a budget of at least 62 000 EUR or 40 669 334 XAF in the field of supplying servers and accessories must have been carried out during the period 4.1.2014–3.1.2018,— for lot 2: 1 or more contracts with a budget of at least 350 000 EUR or 229 584 950 XAF in the field of supplying workstations must have been carried out during the period 4.1.2015–3.1.2018,— for lot 3: 1 or more contracts with a budget of at least 250 000 EUR or 163 989 250 XAF in the field of supplying printers and photocopiers must have been carried out during the period 4.1.2015–3.1.2018.This means that the contract(s) to which the tenderer refers may have begun or been completed at any time during the given period, but need not have begun and been completed during this period, or have been carried out during the whole of said period. The tenderer may refer to projects completed in the reference period (even if the project began before that period) or ongoing projects. In the first case, the project will be considered in its entirety, subject to proof that it was carried out satisfactorily (declaration from the relevant contracting authority, final acceptance). In the case of an ongoing project, only the part satisfactorily completed in the reference period will be taken into account, subject to adequate proof being provided and details being given as to the value of the part that was satisfactorily completed.Tenderers may submit 1 tender for all lots, but in order for lots 2 and 3 to be awarded to the same tenderer, the latter will need to meet the following selection criteria before the contract is signed.Candidate"s economic and financial capacity: tenderer"s average annual turnover must exceed 600 000 EUR or 393 574 200 XAF.Capacity-providing entities:an economic operator may, if necessary and for a specific contract, rely on the capacities of other entities irrespective of the legal nature of the connection between itself and said entities. As an example, the contracting authority may consider it inappropriate if the tender relies, for the main part, on the capacities of other entities or calls on them for key criteria. If the capacities of other entities are relied upon, the tenderer must, in that case, provide the contracting authority with proof that it will have the resources needed to perform the contract by, for example, producing an undertaking from those entities to place those resources at its disposal. These entities, e.g. the economic operator"s parent company, must observe the same eligibility rules, in particular regarding nationality, as the economic operator in question. Furthermore, the information relating to this third entity/these third entities for the relevant selection criteria must be included in a separate document. Proof of their capacity must also be provided when requested by the contracting authority.With regard to the technical and professional criteria, a tenderer may use the capacities of other entities only if they perform the tasks for which said capacities are required.With regard to the economic and financial criteria, the entities whose capacities the tenderer uses shall become jointly and severally liable for performance of the contract.

17.Award criteria:Price.

18.Procedures for obtaining the invitation to tender dossier:The invitation to tender dossier is available from the following web address: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcomeIt can also be obtained from the contracting authority. The standard tender form for a supplies contract must be used to draw up tenders. This form can be found in the invitation to tender dossier, and its clauses and format must be strictly adhered to.Questions regarding this invitation to tender must be sent in writing to:Projet d"appui à l"ordonnateur national du FED (PAON-FED), quartier résidentiel, administratif et commercial, rue 1032, porte 415, BP 1917, N"Djamena, CHAD. Tel. +235 22 51 46 23. Fax (+235) 22 51 87 41. E-mail: paonfed@paonfed-tchad.org(quoting the publication reference given in point 1), at least 21 days before the final date for submission of tenders given in point 19. The contracting authority must reply to the questions at least 11 days before the final date for submission of tenders. Clarifications or minor amendments to the invitation to tender dossier will be published at least 11 days prior to the final date for submission of tenders on the EuropeAid site: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

19.Final date for submission of tenders:3.1.2018 (10:00), local time. The contracting authority"s office opening hours are: 7:00–15:30 Monday to Thursday and 7:00–12:00 on Fridays.The contracting authority will not consider any tenders received after this deadline.

20.Tender opening session:The tender opening session will take place on 3.1.2018 (10:30), local time, in the large conference room, Programme to support the National Authorising Officer.

21.Language for the procedure:French must be used for all correspondence concerning this invitation to tender.

22.Legal basis:Annex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States and the European Community and its Member States, signed in Cotonou on 23.6.2000, as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision No 1/2014 of the ACP-EU Council of Ministers of 20.6.2014.

23.Additional information:Not applicable.


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